The Land Records Department handles the filing of all Conveyaces, Mortgages, and other instruments relating to real estate. These records are filed, indexed, scanned and put into record books maintained for their respective categories. Our Land Records start in 1808 and our computer records start in 1955.
Conveyance records consist of all deeds, exchanges, partitions, judgments recognizing heirs and other instruments, the effect of which is to transfer real property or interests and rights therein. Oil and gas lease, mineral sales, royalty deeds, are also included in the class of instruments recorded in the mineral records.
Mortgage records contain mortgages, judgements, liens and other encumbrances affecting real estate. Cancellation of these instruments is effected by a marginal notation made on the record when a proper voucher evidencing payment or satisfaction thereof is presented and filed. Mortgage certificates are also provided by the Land Records Department.
Other records maintained in the Land Records are Bond Records, Corporation Charters, Partnerships, Certificates of Trade Names, Oath of Offices of Public Officials, Marriage Licenses, etc. Each recorded instrument must be indexed for reference.
Now available for your convenience are online records search for Conveyance Records, Mortgage Records, Oil and Gas Records, Plat Records and Civil Suits Records. The application fee is $50.00 and a monthly service fee of $125.00. You may contact the Clerk's Office for the application at 318-253-7523.